top of page

How do I keep track of my transactions through a merchant account?

Curious about Merchant account

How do I keep track of my transactions through a merchant account?

To keep track of your transactions through a merchant account, you can utilize the reporting and analytics tools provided by your acquiring bank or payment service provider (PSP). Here are some common methods to monitor and manage your transactions:

1. Online Dashboard: Most merchant account providers offer an online dashboard or portal where you can access detailed transaction reports. This dashboard provides an overview of your transactions, including sales volume, transaction history, settlement details, and more. You can log in to the dashboard using your merchant account credentials and navigate through various reporting sections to view transaction data.

2. Transaction Reports: Within the online dashboard, you will typically find transaction reports that allow you to filter and search for specific transactions based on parameters such as date, transaction type, customer details, and more. These reports provide a comprehensive view of your transaction activity, allowing you to track sales, refunds, chargebacks, and other transactionrelated information.

3. Settlement Reports: Your merchant account provider will generate settlement reports that provide a breakdown of funds deposited into your business bank account. These reports usually include details of the settled transactions, fees deducted, and net amount transferred to your account. Settlement reports help you reconcile your sales with the actual funds received.

4. Exporting Data: Many merchant account providers allow you to export transaction data in various formats such as CSV, Excel, or PDF. This enables you to download the transaction data and perform further analysis or integrate it into your accounting or reporting systems.

5. API Integration: If you have technical capabilities, you can integrate your merchant account with your business systems using an Application Programming Interface (API). This allows you to retrieve transaction data in realtime and incorporate it into your own reporting or analytics tools.

Regularly monitoring and reviewing your transaction data is essential for tracking sales, identifying trends, detecting discrepancies, and managing your finances effectively. It enables you to gain insights into your business performance and make informed decisions to optimize your operations.

It's important to familiarize yourself with the reporting capabilities of your specific merchant account provider, as features and functionalities may vary. Reach out to your acquiring bank or PSP for guidance on accessing and understanding the transaction reports available to you.

bottom of page